Everyone at this moment is busy dealing with GST matters. I have also no choice but to seek some practical and logical answers.We all would know there would be a lot of different answer coming from different custom officer. Even in the guideline itself, they tends to have new updates along the way. One option I found more useful is that, getting a good knowledge from a good "Penguasa Kastam" rather "Telephone Operator" would be much more practical. Another solution is from a qualified GST Tax Agents, which we might foresee charges for asking.
Here are the findings:-
a. There would be only one billing named : "TAX INVOICE"
No Cash Bill, No Cash Memo, No Cash Sales. In order to differentiate it, put a Term Column inside the Tax Invoice.
(of course it is not workable in a practical situation, what we would do is to put a wording "Cash Sales" in front of the No., while the title of the documents still remain as "TAX INVOICE", while the wording "Invoice" put in front of the No., this would get yourself a two running different numbers)
b. There would be only one running continuous number for "TAX INVOICE"
No distribution of different Tax Invoice book for different sales person, No open two Tax Invoice book at the same time, and No simply get a numbered Tax Invoice book and open an invoice or cash sales.
c. Simplifed Tax Invoice need to apply for naming a bill "Cash" for customer
There is a need to ask for Customer Name and Address to fill in every Tax Invoice if simplified Tax Invoice not approved or pending for approval. The application can be done through GST website after login your password.
d. Pre Printed and Computer Generated Tax Invoice
There are only two options using Pre-Printed or Computer Generated Tax Invoice. No GST chop number is allowed or your own company chop if you the one are issuing your own Tax Invoice.
e. Error or Correction on Tax Invoice would be cancel or using Credit Note
There is a need to cancel the Tax Invoice and reissue a clean Tax Invoice. While dealing of changes of price and quantity, credit note is required.
(Strictly speaking, if you would notice that this implementation actually would ensure of no changes of Tax Invoice is allowed, whereby this could be traced from the GST software, time, date and user who modify it)
f. One Credit Note refer to One Invoice?
Based on the example given, one issued credit note is referring to only one invoice with date and reason.
(However if we look for GST compliance software, it would allow us that one issued credit note to refer many invoices + date with each specified reasons. )
g. HSCODE? Tariff Code? search for Zero Rated Item?
Based on custom guideline, below would illustrate how to get the code. For those who export, you may obtain this code from K2 form, for those having trouble identified, you may get either forwarding company or at custom office. They mostly use PDK code and AHTN code, which equivalent to HSCode. Let's see example :
i) What you would get from Custom website, for zero rated item. It is read as 1511.90.910 to be zero rated item.
ii) Where do you get the Tariff Code Table from custom website? It is at the bottom.
iii) Once you click, search PDK code 1511, search in front 4 numbers is sufficient.
From here you would see 1511.90.910.
iv) However something you may notice a code having a four digits at the back, search AHTN code 1511
Now you may get AHTN Code 1511.90.9200 = PDK Code 1511.90.910
For general guideline please click http://gst.customs.gov.my/en/cp/Pages/cp_imp.aspx for Sundry Goods list.
h. Buy before 01 April 2015, Deliver on or after 01 April 2015?
The following example seems easy to understand, is to show GST is inclusive RM2,547.17.
(This situation happens a lot, it might require a lot of adjustment entries in the accounting department where custom might not really into accounting explanation. Therefore, for the Billing department, it is advisable to bill on 01 April 2015 if the delivery reach at customer place on and after 01 April 2015 for a simple solution.)
to be continued....
for the time being I could be reached at email@example.com